Registration

It is that time of year to register your swimmer(s) and/or diver(s) for the 2008 season. As we did last year, the board wants to streamline the registration process with an “active” registration meeting for those who have participated on the team in the past and a more formal meeting for the new families joining the team. The registration will be Tuesday, April 14th from 6:00-8:00pm at the Hartland Clubhouse: A meeting for new families will be held from 6:30-7:00pm

Here’s what this format means for you:

	If you are a new family, during the 6:30-7pm session, you will have the opportunity to meet the Board and the coaches, ask questions and get an idea what the swim & dive season is like and what to expect.
	If you are a returning family, during the 6-8 p.m. session, you can come and go as you please and the process should take about 15 minutes, including meet sign-ups.
	You will be able to sign-up for committees and meet duties that night. Keep in mind that sign-ups will be first-come, first-serve.
	You will be able to see our new swimsuit and misc. apparel. You will need to place orders for the team tee-shirt, and new silicone swim caps.
	Each swimmer/diver receives a free tee-shirt with their paid registration. Any registration received after April 30^th, the team member will not receive a t-shirt, since all t-shirt orders must be to the vendor by May 1.
	You will pay your registration fees and swimsuit and apparel orders that evening with one payment and be finished for the year. We can only accept payments by check.

We encourage all existing members to try to encourage new families to join the team. Also, don’t forget that to be a member of the team your household must be in good standing with the Hartland Homeowners Association and Hartland Swim Club. If you can’t make the meeting, registration packets will be available in the clubhouse during regular working hours. They must be returned to Bill Tinker, 4821 Chaffey Lane, Lexington, Kentucky, no later than April 30, 2009.

All suits will be ordered through Pannell’s Swim Shop. You will be able to go by Pannell’s at your convenience, try on the suit and send it out for our emblem (if you choose).

This season you will sign your swimmer in instead of out. We feel that this will improve the coach’s ability to assign swimmers to the correct heat and event.

Again, we hope to see you at the Hartland Clubhouse on April 14^th, for the beginning of a fun and successful 2009 swim and dive season.

Team Fees 2009

Fee Per Family	Fee per sport	Fee if swimming & diving
First child	$140.00	add $25 (total $165)
Second child	$130.00	add $25 (total $155)
Third child	$120.00	add $25 (total $145)
Fourth child	$110.00	add $25 (total $135)

Note: a $9.00 per child conference meet fee is included in the fees.
Your family must be a member of the Hartland Swim Club.

REFUNDS
Refunds will be given only for health reasons with a written doctor’s excuse up to the date of the first meet.

RETURN YOUR COMPLETED APPLICATION BY APRIL 30, 2009.
Return completed, signed application along with fees to Bill Tinker, 4821 Chaffey Lane, Lexington, Kentucky. Drop completed applications off no later than April 30^th. Those turning in applications after this date run the risk of not getting their desired work assignment. Make checks payable to Hartland Swim & Dive Team.

PLEASE NOTE: If the registration packet is received after April 30th, the swimmer or diver will not receive a team t-shirt. A late fee of $20.00 will be assessed for all registration packets received after April 30^th.

PARENT COSTS AND RESPONSIBILITIES

COSTS:    1.   Team suits (group order), caps, goggles, etc.
                2.   Year-end coaches’ gifts and fund-raisers are the parents’ responsibilities.
                3.   Each swimmer/diver will be assigned a designated item to bring for concessions sale prior to the meet.
                4.   Work requirement for Conference participants to work CKSC meet.

RESPONSIBILITIES: Parents are required to work three meets, participate on one committee, and work CKSC meet. All swimmers and drivers are strongly encouraged to participate at conference. If you cannot work the conference meet, please notify Bill Tinker, by the 1^st swim meet so that alternate work duties can be assigned to you during the swim season. When you sign your application, indicate on the entry form those dates you will not be available. Also indicate those jobs you would prefer. Choose a committee assignment. Every effort will be made to match preferences with jobs. Assignments will be distributed at the beginning of the season. They also will be posted at the pool and on the website. If a conflict arises, you may switch with another parent. It is YOUR responsibility to find a replacement as well as to notify the Meet Director, Bill Tinker, 245-8475 (H) 230-0308 (C) of this change PRIOR TO THE MEET. Failure to find a replacement will result in a $50 fine per event you have been scheduled to work (i.e. $100 if a no-show in both swim and dive meet.) All swimmers/divers in your family will be ineligible to participate in subsequent meets until the fine has been paid. THIS WILL BE ENFORCED.

You may decline to work swim and dive meets by paying a $150.00 fee per sport (i.e. $300.00) if you have both a swimmer and diver). If you choose this option, mark it on your entry form and include the fee in your entry check. You must still sign up for a committee assignment and work the CKSC meet regardless if you are waiving a ‘work’ assignment.

ATTENDANCE: Swimmers and divers must attend practices in order to participate in meets. Exceptions are illness or prearranged absences (camp, vacation, etc.)

COMMITTEES: The work the committees do keep the swim and dive team running smoothly. Parents are required to sign up and work on one committee. On the working form page, there is also a list of committees. Please indicate your first, second and third choice. If you would like to head a committee, please contact Bill Tinker or indicate so on the working form.


	DOWNLOAD FORMS

Return all forms to Bill Tinker, 4821 Chaffey Lane, Lexington, Kentucky, no later than April 30, 2009